ohio 4-H planning guide for in-person meetings & events

Effective June 29, 2020




Project Book Ordering during COVID-19

Easy Ordering - Follow These Steps

  • Download one for free. A special collection of project books is available for free on the Perfect Stay-at-Home Projects web page. Click on the book you want, and when the file opens on your screen, save or print it from there. Horseless Horse and Science Fun with Physics are being added soon! (For accessible formats of these publications, visit cfaes.osu.edu/accessibility.)
  • Buy one online. If you would like to buy a print copy of a Perfect Stay-at-Home project or any other project book, you can order directly from extensionpubs.osu.edu with one of these special discounts for Ohio residents: FREE2020  (for free shipping) OR 20IN2020 (20% off the entire order). Use the coupon that works best for you. Orders can be shipped directly to a person’s home as long as it is an Ohio address. Please review your order carefully. No returns are accepted. There is no restriction on the number of times a coupon can be used. See printable ordering instructions HERE.
  • Make your own. If you would rather not purchase a book in this way, self-determined projects are an excellent choice for self-motivated members eager to get started by creating their own projects. Although self-determined projects may be better suited for older 4-H members, they are available for any member and are often based on idea starters already available online. Many of the idea starters are great stay-at-home projects too, for example, Music, Bats, String Art, Climate Change, American Sign Language, etc. Our extraordinary educators are even preparing one called My Stay-at-Home Summer! (For project judging, self-determined projects are judged in self-determined categories.)


Ohio 4-H is moving to electronic enrollments. Enrollment deadline has been extended to May 1st. 

  1.     All volunteers should be entering their members projects and updating contact information via 4HOnline. After the May 1st deadline, the head advisor will receive a member roster and will be asked to verify all information is correct.   No project changes will be allowed after this time.  If you need your clubs password send an email to ward.714@osu.edu
  2.     New members must submit a copy of their enrollment form by May 1st. Volunteers should not enter new members (of any kind) into 4HOnline. Forms can be submitted in two ways:
    1.     Online drop box for enrollment materials https://go.osu.edu/geauga4henrollments
    2.     Email the enrollment to ward.714@osu.edu or Faudie.2@osu.edu. This can be a scanned copy or photo of the form in its entirety.
    3.     KEEP ALL ORGINIAL ENROLLMENTS/FORMS. We will be collecting these at a later date once we resume normal operations.
    4.     Please refrain from using the drop box at the Extension Office until further notice. We are unable to collect them at this time.  


4HONLINE ENROLLMENT HELP - If you need assistance entering enrollments, please call 440-834-4656 or email ward.714@osu.edu to set up an appointment.

•    Do not enter new members (new to 4-H or new to your club) or new advisors.
•    Make sure you review the contact information of your fellow advisors and yourself.
•    If you have a cross county member, you still enter them under Geauga. Putting in their county of residence will transfer them to membership in that county.
•    Be sure the following boxes are marked on each member’s entry: Acknowledgement, Code of Conduct, General Permission, and Photo Release. Enrollment cannot be approved until each section’s box is completed.
•    Double check projects and comfirm your clubs members



1)    Ohio 4-H members and their families can order directly from extensionpubs.osu.edu and select one of two coupons, one for free shipping OR one for 20% off the entire order. For small orders of one or two project books, the free shipping coupon works best because shipping is often close to the cost of a typically priced project book. For larger or more expensive orders, the 20% off coupon works better. We are offering both so each person placing an order can decide. Orders can be shipped directly to the member’s home, as long as it is an Ohio address. The coupon codes do not work for any zip codes outside of Ohio. We recognize this option will not be available to a very small number of cross-state line members. Another important point to keep in mind—we are not able to accept returns for any reason. Details and the actual coupon codes will be shared on ohio4h.org homepage and also via Facebook in the next few days.

2)    Ohio 4-H is making a select group of project books available as freely available PDFs. Although we are unable to provide every book in this manner, we want to support families and members with learning resources that may be particularly relevant during this time. Members can choose one or more of these project books PDFs listed below. The “Perfect Stay-at-Home Projects” page on ohio4h.org is still under construction and we are waiting for a final approval, but hope to have these titles available for viewing and printing the end of this week.

3)   Coupons will be posted as soon as we receive them.




Club Information for Website


It’s time to review and update your clubs information on the website. Please review what’s currently online and complete the Club Information Form and return it to the Extension Office at your earliest convenience with any changes. The information you provide will be used to update the club page on the OSU website geauga.osu.edu. If at any time a club would like to change the content on their club page, the club would just resubmit a new form and the information will be updated.


Annual Update Forms

2020 Geauga 4-H Program Guide

2020 4-H Reminders

2020 Club Enrollment Check List

2020 Advisor Project Book Order Form

2020 Project Completion Requirements New and Revised Only

2020 Geauga 4-H Calendar

2020 State Calendar

Across County Policy and Request Form

Across County Policy and Request Form Fillable

Deadlines for Adivsors

Equipment Inventory

Meetings at a Glance

Ohio 4-H Charter Checklist

Refer A Friend Contest

Winning 4-H Plan Request Form


Helpful links for 4-H Volunteers

4-H Advisor Handbook

Club Management Resources, Policies, and Procedures



Volunteer Training Opportunities


Training Form



Online Volunteer Training information


Volunteer Trainings

Club Organizational Advisors will be mailed a club list of volunteer training attendance. Volunteers should contact their clubs head advisor to obtain their training status. Volunteers must complete two annuals trainings. New Volunteers must complete two trainings in addition to New Volunteer Orientation. Deadline to complete all trainings is October 1st (all paperwork must be received by the deadline to receive credit).

Online Volunteer Training Opportunities – All trainings must be completed and submitted to the Extension Office by October 1st.


Washington State University e-Learning Course 

This training includes four interactive, self-paced training modules, complete with review: “About 4-H,” “Positive Youth Development,” “Getting Started in 4-H,” and “Leadership and Teaching.” This e-Learning course was created by 4-H professionals from Washington State University and can currently be utilized by Ohio 4-H volunteers. It is a great opportunity for our volunteers to further learn about volunteerism and 4-H. If you would like to complete one of the modules please follow the steps below…..

  1. Go to http://4hvolunteerelearning.wsu.edu/volunteertraining/course.html

               2. Type in your name, state and the password of “volunteer”.

               3. Choose a module and follow directions to take the online quiz. You may print a certificate upon successful      completion of each quiz.

   4. Complete 3 Modules = 1 training Credit


Washington State University Livestock Based Trainings



Disease Prevention Module

The Disease Prevention Module is one of two modules brought to you by Veterinary Medicine Extension. This training module teaches you bio-security practices and how they can be used to reduce the risk of contracting and spreading diseases while raising 4-H livestock. It is a great way to learn disease prevention while providing you with inspiration and teaching ideas so you can bring these concepts to youth in your county!


Quality Assurance Module

Providing safe, wholesome products for consumers through 4-H projects.

The Quality Assurance Module is intended specifically for volunteer leaders and provides training, resources, and ideas to help prepare volunteer leaders to teach youth about quality assurance. This course was created in response to the need expressed by volunteer leaders throughout the state for an interactive on-line resource about quality assurance in 4-H livestock projects.


Housing Environments Module

Providing clean and comfortable environments to optimize livestock health and well being. 

This is the third online training module offered through Veterinary Medicine Extension for 4-H Volunteer Leaders who work with youth livestock projects.

The Housing Environments Module is intended specifically for volunteer leaders and provides training, resources, and ideas to help prepare volunteer leaders to teach youth about livestock housing environments. This course was created in response to increasing concern over livestock health and welfare in this country and emphasizes the importance of optimizing housing environments to ensure 4-H livestock health and well-being in Washington State, while promoting human health and environmental stewardship.

Each module takes approximately 1 hour to complete. To receive credit, watch the module then complete the quiz at the end. Provide the Extension Office with a copy of your quiz score (this may be a screen shot). One module = 1 credit


Learn eXtension – Training Opportunities

Offers a wide variety of educational webinars that can be used to fulfil training requirements. To receive 1 training credit – complete one online webinar (live or previously recorded) and submit to the Extension Office the following:

1.         Name of Webinar

2.         Date Completed

3.         Brief Summary of the webinar and how it will be utilized in your 4-H club


Volunteer Nomination Form

Due in the Extension Office by October 1 - A volunteer may only win each award once.

Clover Key Award
The KEY to 4-H growth lies in new, committed, and creative leaders. This award recognizes leaders with service from 1-5 years who have provided outstanding service to 4-H and demonstrated a genuine passion towards 4-H and its ongoing success.

Leadership Development Award
This award recognizes a 4-H volunteer, with 5 or more years of service, who has demonstrated and displayed the ability to develop leadership in youth.

Meritorious Service Award
This award honors an individual who has shown superior dedication to the 4-H program. Volunteers with 10 or more years of service, who have made a special contribution to or impact on the Geauga County 4-H program. The nominee for this award will have influenced the lives of 4-H members in Ohio in a positive way and/or influenced the overall of the 4-H program.

Geauga County 4-H Hall of Fame Award
This award honors an individual who has served in the 4-H program for a minimum of 15 years and had made significant lifetime contributions of service to the 4-H program.


Geauga County 4-H Advisory Committee Application

Open recruitment for committee membership takes place every fall. Interested individuals are invited to apply. Applications must be printed or typed. Applications are due by October 31st and submitted to the Geauga County Extension Office. Selected individuals will be notified in writing.